1. Keep a time diary of all activities – Prepare your work to-do list as per priority and execute accordingly. If you have a big report due this week, allot 1 hour per day to set aside specifically for that task. If you try to continually do 5 things at once, you will never really get anywhere.
2. Effectively manage communication – Keep a tidy inbox with separate folders for different mail. Color code things. Red can mean important, Blue can mean action item, Orange can mean time sensitive.
3. Prepare in advance for meetings – Ensure a productive output. There is nothing worse than attending a meeting you either didn’t need to be at or you got absolutely nothing out of. I’m a big fan of agenda’s because it keeps you on track. Prepare an agenda, make copies for everyone and allow a certain amount of time on each point before moving on.
4. Prioritize – For multiple projects on hand and numerous tasks to achieve – prioritize and decide on a time line to keep you on top of the things. This goes hand in hand with a color system. Start working on the time sensitive first, then move on to the important items, then start on the items that require action.
5. Delegate tasks to capable people – Saves you time, energy and a whole lot of headache and sleepless nights. Believe me, before incorporating a couple of Virtual Assistants to help me in the areas I was weak, I was running myself ragged. We all only have 24 hours in a day. It is not possible to try and fit any more into a day than we can already handle. Let go of the “I can do it all myself” mindset and delegate the work to someone else.
Managing workloads effectively will keep you free from anxieties and will help you to perform better at the office and will ultimately help you achieve your desired professional and personal goals.
Organization is the key to managing workloads and will most certainly improve business performance if carried out effectively.
Dawn Chuma
Less than 3 weeks till my brand new & improved site rolls out
Dawn Chuma 